Office Administrator

Fairtax Grants & Incentives, as part of the ABGi group of companies, serve 2,500+ clients with 200+ employees globally. In Canada, Fairtax has visibility into thousands of Government Grant and Incentive programs that represent over $30B of available funds. Through a strategic client-centric approach, Fairtax assists Canadian companies to identify, qualify and secure the maximum amount of funds available to them. As a result of the rapid expansion of the Canadian practice, Fairtax is looking for qualified people to support their growth strategy.

The Fairtax Grants & Incentives team is currently seeking an Office Administrator to join us at our Oakville Office.

Role Specific Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage phone calls and correspondence (e-mail, letters, packages, etc.)
  • Data entry component: Create and update records and databases with personnel, financial and other data
  • Help management team in the submissions of requests to government representatives
  • Manage agendas/travel arrangements/appointments etc. for the upper management
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned
  • Maintain the office condition/cleanliness and arrange necessary repairs
  • Ensure that all items are invoiced and submitted on time

Required Skills and Abilities

  • Excellent communication and interpersonal abilities
  • Strong organizational and leadership skills
  • Familiarity with office management procedures and basic accounting principles
  • Proficient with Microsoft Office and office management software (CRM, Sage)
  • Qualifications in secretarial studies will be an advantage

To Apply

Please send a cover letter and resume via email to Christine O’Brien,

Fairtax typically receives a large volume of applications; only those candidates selected for an interview will be contacted.

Christine O’Brien – Manager, Analyst Group
Fairtax Grants & Incentives Inc.
2265 Upper Middle Rd East Suite 101, Oakville, ON. L6H 0G5
Phone: (905) 822-4474 ext. 301 ·